What Are the Skills Required for an HR Executive?

Human Resources (HR) Executive Job Overview

The Human Resources Executive has many responsibilities, but the most important of all is ensuring that all the employees in the company are happy and at their productive best. An HR executive’s job is extremely important to the functioning and growth of an organisation. They are the most important people in middle management and are a channel of communication between senior management and employees.

What does the Human Resources (HR) Executive do?

HR executives have to create a positive working environment where employees feel safe, secure, and cared for. The HR executive also has to ensure their organisation is following all the rules, regulations, and labour laws laid down by the government and best practices of the industry. An HR is an important employee that is required by law after an organisation reaches a certain capacity. They are important for an organisation to function at their best.
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Human Resources (HR) Executive Roles & Responsibilities

In the dynamic realm of modern business, HR executives play a pivotal role that extends far beyond traditional administrative functions. Let’s delve into the multifaceted world of HR executives, where their actions and decisions hold the key to an organization’s prosperity and its workforce’s well-being:

• Creating company policies rooted in industry best practices.
• Providing guidance and counselling for stressed employees.
• Conducting insightful employee feedback to enhance workplace practices.
• Playing a pivotal role in resolving conflicts and addressing internal issues.
• Strategically hiring and retaining talent while optimizing costs.
• Crafting and approving departmental budgets for efficient resource allocation.
• Ensuring precise and timely payroll management for employee compensation.
• Collaborating with department heads during performance assessments.
• Initiating programs that boost employee well-being.
• Celebrating milestones like birthdays and significant dates fosters a sense of belonging and appreciation.

Human Resources (HR) Executive Salary in India

The salary of Human Resources (HR) executives in India can vary based on several factors, including experience, location, industry, and the size of the organization. Additionally, benefits, bonuses, and other forms of compensation may contribute to the overall compensation package for HR executives in India. Here is a general overview of HR executive salaries in India:

Source

Currently, the HR executive salary in India ranges from INR 1.93 lakhs to INR 8.19 lakhs, with a figure of INR 3.75 lakhs being the median. These figures may differ from organisation to organisation and will get better with experience.

Skills Required for HR Executive Job

Along with the right qualifications, you also need to have a few skills to land the HR executive job. These skills will help you do well in your education and career.

So, here are the top 10 skills required for an HR executive job:

1. Communication Skills

The HR department is the communication centre of an organisation, so it’s only logical that one would need to have excellent communication skills to be a good HR executive. However, communication is important for most professions, more so for HR executives. HR represents one side to the other. To the management, they represent the employees; to the employees, they represent the management. So, a lot of communication is done through the HR executives.

HRs are also in charge of internal communication in an organisation. They have to ensure the communication is correct and provided to the right people. They also have to interact with all the employees and be able to connect with them and win their confidence. Therefore, you need to have amazing communication skills.

2. Ethics

The HR executive is the voice of reason and truth. Therefore, their ethics compass has to be pointing 

in the right direction at all times. They need to be free from prejudices and should be able to see everything from a neutral point of view. Good ethics are key because they will be dealing with racism, sexism, nepotism, and other problems in the workplace.

Ethics will also help them uphold the rules and regulations of the company and the government and be able to stand up against injustice in the workplace. They will have to know all the rights accorded to everyone. Therefore, if one is an ethical person who likes to do what is right, they can think of being an HR.

3. Negotiations Skills

Negotiations are a big part of being an HR. They have to negotiate salary figures with all the new recruitments. They also have to negotiate the salaries with the current employees during annual appraisals. The senior management allots a fixed budget for the salaries, and the HR executives have to ensure that everyone is within that budget.

HR executives also have to be the negotiators when there is a dispute between employees or employees and employers. They have to ensure the conflict is properly resolved and both parties leave happy with the result. This is difficult yet important, so an HR executive needs to have strong negotiation skills.

4. Organisational Skills

You will not make it as an HR executive if you are not organised. They have to deal with a lot of important paperwork and files, so you need to keep track and have to be organised. The paperwork can be related to the employees, management, and other things related to the organisation and has to be organised and filed properly.

HR executives have to organise many events like training sessions, seminars, orientation sessions, and other important company events. These events vary in scale but have to be expertly organised. Therefore, an HR executive needs to be good at the organisation of many different things as it is one of their main responsibilities.

5. Problem-Solving Skills

Problem-solving is a big part of an HR executive’s duties. From internal problems like matters between employees to external matters like issues related to the reputation and publicity of the company, the HR executives have to offer their problem-solving skills for different kinds of issues.

In a large organisation, there are many different types of people, so employees getting into disputes is a common thing. Whenever a dispute arises, HR is the first person to know of this. They have to solve these problems without them getting escalated to the higher-ups. These problems also need to be solved in the fairest and just manner so they do not arise again.

6. Mentoring Skills

HR executives also have to be mentors to the new employees of the company. Of course, new employees have team leads and department heads to teach them, but that is only regarding their work. The HR executives have to teach them about the company, make them feel at home, sort out any problems they have while adjusting to the new environment, and so on.

One of the most extensive roles they have to play is mentoring new HR employees. An HR has in-depth information about the company, so they have to pass on this information and also teach them how to interact with the employees and the management. They have to put them through exhaustive training to become capable HR executives. So, mentoring is an important part of being an HR executive.

7. Interpersonal Skills

Excellent interpersonal skills are essential for feeling empathy for others, connecting with them, understanding their problems, and helping them understand situations. These skills are of utmost importance to all HR executives. For this, HR has to get along and connect with everyone.

Interpersonal skills also make the HR executives likeable. When all do not like HR, it becomes an impedance in them doing their work. They will not be able to do justice to almost all their duties and responsibilities. So, HR executives need to have excellent interpersonal skills.

8. Teamwork Skills

In a large organisation, there is a separate HR department full of many HR employees handling different roles, and these roles cannot be done without the support of each other. So, an HR executive needs to have great teamwork skills to do their job well, help the department, and ensure others also do well.

The HR executives also have to organise all the events in the company. For this, they have to make an organising committee and work with other employees of the organisation. They even have to coordinate with departmental heads for their other tasks. So, teamwork skills are a must for HR executives.

9. Technical Skills

The modern HR executive has to be tech-savvy. Today, almost every sizeable organisation uses HR software to conduct HR tasks. Other than automating menial tasks, this software can help HR executives keep track of an employee’s progress, update company policies, implement cost-saving measures, and a whole lot more. These software and tools have made a huge impact.

HR executives have been competent in using them. Different organisations use different software, so you need to have a good understanding of the technology to be able to operate them all. HRs also have to digitise and organise important documents, so technical skills are a must for the modern HR executive.

10. Counselling Skills

Whenever an employee is facing stress or some kind of issue, they are expected to go to the HR executive. Therefore, the HR executive needs to have great counselling skills. They can guide and counsel the employee through their issues. Some companies even require their HRs to be certified conflict resolution and anger management experts.

Counselling skills also help them in getting employees to open up, problem-solving in the organisation, mentoring new employees, and creating channels of communication within the organisation. This is a versatile skill that comes in handy for many other HR executive duties.

Important Human Resources Skills for Workplace Success

Of all the skills stated above, there are a few skills that will lead to success in the workplace. These skills are:

Communication Skills

• The main job of an HR executive is to create channels of communication within the organisation.
• They also have to be the main point of communication between employees and top-level management.

Interpersonal Skills

• Interpersonal skills help HR executives connect and interact with all the employees.
• These skills also help them empathise and connect with people, understand their problems, and offer solutions.

Technical Skills

• Technology is making headway in all areas, and it is taking huge strides in human resources management as well. So, tech skills are a must.
• Modern HR software is revolutionising the industry, and to be a successful HR, one should be able to use this software.

What Are HR Technical Skills?

HR executives need to harness a range of technical skills to thrive.HR executives, in addition to their soft skills, need to possess technical competencies to excel in their roles. These technical skills enable HR executives to efficiently handle HR operations, data analysis, compliance, and recruitment management. Here are several technical skills required by HR executives:

• HR Software Proficiency- Knowledge of HR tools and software for handling personnel information, payroll, and recruitment.
• Data Analysis- Ability to analyse HR data to make decisions, such as spotting talent trends or streamlining the hiring procedure.
• Compliance Knowledge- Knowledge of the needs for compliance, including labour laws and regulations.
• Payroll Systems- Proficiency in the use of payroll systems for precise compensation management.
• Application Tracking Systems (ATS)- Expertise in utilising ATS software to accelerate the hiring process.
• Excel Skills- Microsoft Excel proficiency for managing spreadsheets and performing data analysis.

How to Make Your HR Skills Stand Out?

You have the skills, but you have to make them stand out. This is a problem with many students who don’t know how to apply their skills and make a successful career out of them. Here’s how you can make your HR skills stand out.

• Get an Education – A formal education in human resources is the best way to bring your HR skills to the fore.
• Practice – HR skills are skills that can also help you in your life and education, so make sure to practice and hone them as much as you can.

HR Executive Qualification Requirements

Becoming an HR executive demands, a blend of education, certifications, and experience. However, Qualifications may vary based on the organization and the specific HR executive role. Some of the key qualifications are:

1. Educational Foundation- It’s important to have a strong educational foundation. The majority of HR executives have a bachelor’s degree in a related profession, such as business administration or human resources. To broaden their knowledge, others choose postgraduate degrees like an MBA or any other courses.

2. Certifications Are Essential- Adding HR certifications to your resume can drastically improve it. Your credibility and knowledge are enhanced by certifications like Certified Compensation Professional (CCP), International Public Management Association for Human Resources (IPMA-HR), Professional in Human Resources (PHR), Society for Human Resource Management (SHRM) and more.

3. Advanced Experiences- In HR positions, HR leaders often have years of experience. They begin out on the journey in entry-level positions and work their way up to management or supervisory positions over time, gaining important knowledge along the way.

4. Essential Soft Skills- HR executives flourish on a set of essential soft skills in addition to the academic and professional requirements for certification. It’s essential to have excellent interpersonal skills, effective communication, and problem-solving prowess. Additionally, success in this sector depends on having a thorough awareness of HR practices and philosophies.

Difference Between HR Recruiter and HR Executive

Roles can vary just as much in the complex world of human resources (HR) as the people they serve. Two separate pillars within HR departments are HR Recruiters and HR Executives, each with their own special tasks and responsibilities.

HR Recruiter- The art of finding talent is what recruiters excel at. They are the soldiers on the front lines in the search for qualified individuals. To fill open positions, recruiters are primarily concerned with finding, screening, and choosing candidates. Although their duties are largely limited to recruitment and selection, they are crucial to developing the workforce.

HR Executive- In contrast, HR executives play a wider, more strategic role inside the organisation. They are responsible for a variety of HR tasks, including developing policies, managing employee relations, remuneration, and more. Assuring that the organization’s human resources regulations are in line with its objectives and core values is the responsibility of HR executives. They are essential in promoting a positive work environment and coordinating HR policies with overarching corporate goals.

The main difference between HR Executives and HR Recruiters is in the breadth of duties they are responsible for, even though both are essential to a company’s human resources effectiveness. While recruiters concentrate on finding talent, HR executives play a more complete, strategic role that includes managing and developing people throughout the employment lifecycle.

How to Learn HR Skills?

The key to a prosperous career in HR is acquiring and honing HR skills. Formal education offers a strong foundation from which to start your journey. Think about enrolling in degree programs or specialised HR-related courses where you can establish a strong foundation in HR ideas and practises. You can further authenticate your knowledge and improve your credibility in the profession by pursuing advanced degrees or certifications.

Though theory is important, practical experience is essential in HR. To develop unmatched knowledge and abilities, start with entry-level positions in HR and gradually move into roles with more responsibility. Seek out mentorship from seasoned HR experts who may offer advice and impart their knowledge. Your horizons will be expanded, and you’ll be introduced to a professional community via associating with HR networks and going to industry events. The enhancement of soft skills, such as strong interpersonal skills, understanding, troubleshooting, and conflict resolution, is equally crucial because these qualities are essential in HR professions. 

To stay on top of the rapidly changing HR world, it is crucial to keep up with the most recent HR trends, legal developments, and best practices through HR periodicals and professional development opportunities. This multimodal approach will enable you to develop an impressive set of abilities that are essential for thriving in HRM.

How to Start a Career in HR?

A job as an HR professional emerges as one of the top opportunities in the modern business landscape. This is a road worth choosing if you’re thinking about it. Numerous courses can help, but an MBA in HR is the ultimate achievement. High-paying HR opportunities are guaranteed with this desired degree in famous organisations across the country. MBA in HR graduates are frequently preferred by recruiters, making this degree a key to success in the cutthroat HR industry. With this tactical move, your path to HR executive status begins!

Wrapping Up

Being an HR executive is a great career. It is one of those professions where you can make a difference. But, an HR executive has many roles and responsibilities, and to perform them, they also need quite a lot of skills. The best way to pursue a career in this industry is by getting a strong formal education. The education will help you develop the skills you have and pick and develop the skills you don’t have. You can then get ready for a career as an HR executive.

The best formal education for an HR executive job is an MBA in HR, and the best place to do it is at IBMR. IBMR is located in Pune (Pimpri-Chinchwad) and is affiliated with the prestigious SPPU (Pune University). Visit their website. Fill out the enquiry form, and one of their counsellors will call you with all the information you need. Hurry, before admissions are over.